It’s no surprise. Given the general downturn in mailing volume (see graph below), many print shop owners are questioning why they should spend several thousand dollars to renew their address presort and processing software. That question usually leads to other questions about printing and VDP software as well all of the time, cost and risk of doing mailing jobs. Add to those more questions about what’s in store regarding the USPS’ delayed Full Service Intelligent Mail Barcode program.
Fortunately, we have an answer. You can outsource all of your data merge and clean up, address list processing and print file creation work to us. You do what you do best: design, printing, finishing, etc. You simply send us mailing lists and artwork. We do all the hard stuff and deliver to you pre-addressed and pre-sorted, printer-ready VDP files imposed and ordered the way you want.
That means there is no software to buy, learn, update or renew or specials skills to learn. It also means you and your staff have more time to do important things such as selling, serving customers and all those things that make your business profitable. You also will likely also come to realize that by outsourcing you have gained a whole new set of capabilities from more data and data management services to all types of personalization and advanced VDP solutions.
Is it time for you to re-think your mailing process? If it is, give us a call.
Digital Formatting Services
Data is at the heart of business communications, and variable data printing (VDP) is simply one of many ways to make data more useful and valuable. This blog focuses on the benefits of using of data in print and/or electronic media. It also explains how small and quick printers can provide data and and communication solutions without the need to buy and learn lots of new software...hence the concept of “software-free”. © 2014 Digital Formatting Services
Showing posts with label variable data printing. Show all posts
Showing posts with label variable data printing. Show all posts
3/27/2014
Re-Think Mailing
Labels:
address list,
addressing,
data,
design,
mailing,
mailing lists,
outsource,
personalization,
print shop,
selling,
skills,
solutions,
USPS,
variable data printing,
variable data printing software,
VDP
1/03/2014
The Magic Bullet for Small Print Shops
When confronted by difficult or complex situations, it’s
normal to look for easy solutions, painless cures and so-called “magic bullets”.
Magic bullets supposedly work almost instantly, require no significant effort
or investment and have no adverse effects. Small and quick printers need not
search for magic bullets to improve their businesses…they can get them from any
unicorn. Seriously, you can find magic bullets if you look in the right places.
Not-So Magic Bullets
Before telling you where to look, it’s important that we
understand why so many supposed magic bullets have proven ineffective…why so
many printers get so little out of the vast array of tools promoted by the
print industry. Suppliers may argue to the contrary, but most magic bullets are
too expensive, too complicated and/or require skills small printers don’t have
and can’t readily acquire. Many magic bullets may work well for larger print
shops with adequate financial and staff resources, but for small and quick
printers they’re duds right out of the box.
The website development magic bullet, for example, doesn’t
work for many small printers because they don’t have the necessary skills of online
marketing, copywriting, programming, search engine optimization, etc. Marketing
services might seem like a viable magic bullet for small printers, but the
websites (or lack of thereof) and online presence of many small and quick
printers indicate this is likely to be another misfire.
Many magic bullets such as QR codes, promotional items,
email campaigns, signs and banners never left the gun for many small printers. Perhaps
the classic case was the variable data printing magic bullet that ended up
being nothing more than a very loud blank cartridge. Small printers bought VDP
software by the truckload but were thwarted by the breadth of skills and extra
software needed to create data-driven print files.
What Are Magic
Bullets?
All of this points out that magic bullets for small printers
must be affordable, easy to use and sell and require minimal or no additional skills
in order to be beneficial. See if you think the following three examples meet
the criteria of magic bullets:
Magic Bullet #1 – DIY
Mailings
You print pre-addressed postcards on your digital press
using print files made from your customer’s design and address list. You cut,
sort and drop off the job at the post office…done! You do all of this without
buying any software, without studying the postal regulations, without cleaning
up the customer’s address list, without filling out the USPS paperwork and
without selling anything. If you know how to print, cut, count and the location
of your post office, this is a potential magic bullet for you.
Magic Bullet #2 – Simple
Personalization
Your customer needs tickets or forms which include unique
numbering and a custom barcode. You send out the customer’s artwork and
numbering/barcode requirements to a vendor who sends you printer-ready files,
imposed the way you want, for your digital press. You print, cut and deliver
the job without knowing anything about barcodes or creating them and without
any new software or special skills. This fits the requirement of a magic bullet
and you probably don’t even have to do any selling (customers usually don’t care
how you things done).
Magic Bullet #3 –
Capturing VDP Opportunities
Your largest customer says his new marketing campaign
requires mailing 20,000 self-mailers per month for about a year. He then says he
needs to include some variable data such as image swapping, personalized
salutations and the local agent’s contact details for each recipient. You
simply say. “Send me your artwork and data and I’ll take care of it”. You
contact your VDP print file vendor and forward him the customer’s material. Your
vendor does all the data and address processing work and creates the VDP files for
you to print. After printing and approving the proofs, you print, cut, sort and
mail the jobs…month-after-month. Your biggest customer has become even bigger. You’ve
done little more than find your vendor, take an order and do what you do best:
printing and satisfying customers. Wouldn’t you call that a magic bullet?
Look again at the three situations above and see how they
fit the requirements for magic bullets:
- Easy to use (you outsource the data and print file work then you print and deliver)
- Easy to sell (in many cases, selling isn’t necessary)
- Minimal or no additional skills needed (any skills relate primarily to taking orders)
- No upfront investment (services are pay-as-you-go)
- Immediate application (you can start selling and using today)
- You’ll have to trust us about the cost…but that’s a great reason to call
We aren’t unicorns but we do have plenty of magic bullets for
you. Get yours and put them to work.
Web: www.ez-vdp.com
Phone: 888 977 4711 x134
Email: support@ez-vdp.com
Labels:
address list,
addressing,
data,
mailing,
marketing,
personalization,
post office,
postcard,
print shop,
QR codes,
selling,
software,
variable data printing,
variable data printing software,
website
9/25/2013
USPS = VDP
"You can’t do variable
data printing (VDP) unless you do mailing in-house! No mailing…no VDP!"
It should be obvious. Let’s say you use VDP to print a
thousand postcards personalized with the recipients’ first names and the data
and the amount of their last donation to the charity sending the postcards. How
do you now put mailing addresses on those postcards after you’ve printed them?
Send the postcards and the mailing list to the mail house and have them do it?
Wrong! You don’t have a way to match each personalized postcard to right
correct mailing address. It’s impossible to apply addresses to personalized
pieces after they’ve been printed unless it’s done manually.
When you use VDP to personalize printed pieces, the mailing
addresses must be included on the pieces at the time the print files are
created. In this way, the personalized pieces come out with the mailing addresses
already on them. There’s no way to make a mistake addressing and no need to
have the pieces addressed later. However, you end up with postcards ready to be
mailed. What do you do?
Why not just mail them?
If the postcards have a mailing permit indicated on them, it’s
near certainty someone has created a set of documentation for presentation at
the Post Office to mail the postcards. All you need to do is to put the pieces
in the proper mailing containers – available free at your local USPS location.
The bottom line…there’s no point in even considering doing
variable data printing until you’ve figured out how to do VDP addressing and
in-house mailing. Personalized pieces have to be accurately delivered to
recipients and this is nearly always done via direct mail. The few cases of VDP
that don’t require mailing are limited to things such as sequentially numbered
forms, event tickets or giveaway pieces with tracking numbers or URLs.
When you're ready to do your in-house mailing and move on to VDP...give us a call. We're the experts at helping digital print shops grow.
When you're ready to do your in-house mailing and move on to VDP...give us a call. We're the experts at helping digital print shops grow.
8/24/2013
Dirty Little Secrets about Variable Data Printing
Secret #1 – 120 Billion
More than 120,000,000,000 pieces are printed in the U.S.
each year using VDP. That’s about 400 pieces for every man, woman and child
every year! What percentage of those do you produce?
Secret #2 - Software
Variable data printing requires a dozen pieces of software,
or more. How many of these do you have and how many can you use?
Most VDP programs are add-on modules to graphics software
such as Adobe Creative Suite. Several additional modules for special effects
and imposing may also be required.
Fixing up data to for use in VDP may require six, eight or
more pieces of software to:
- Open and convert
- Cleanse and de-dupe
- Format and test
- Correct upper/lower case, abbreviations, suffixes, prefixes, etc.
- Sort and analyze
- Enhance
Finally, address list presorting, NCOA, CASS, etc. requires
at least one or two pieces of software.
Secret #3 - Presorting
The annual renewal for address list presorting and
processing software can cost $3,000 or more. That requires a lot of mailing work
to justify the cost when you include the cost of the time spent learning and
using the software.
EDDM has reduced the amount of presorted direct mail work in
many areas.
Secret #4 – Crossing Over
VDP isn’t just for printing or making fancy images…it’s a
crossover technology between print and electronic media. The same data-driven
processes used to create VDP print files can also create electronic documents
such as personalized PDFs for emailing (also personalized). Moreover, VDP can
be used to add security elements to printed or electronic documents, tickets
and events.
Secret #5 - Easy
Any digital print shop can easily be in the VDP business
without buying or learning any software. Outsourcing mailing list processing
eliminates the annual renewal expense. Similarly, the creation of printer-ready
VDP print files can be outsourced…leaving the print shop owner with nothing to
do but print and deliver VDP jobs.
See how you can easily include new high-value products and
services into your business…
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