Showing posts with label variable data printing. Show all posts
Showing posts with label variable data printing. Show all posts

3/27/2014

Re-Think Mailing

It’s no surprise. Given the general downturn in mailing volume (see graph below), many print shop owners are questioning why they should spend several thousand dollars to renew their address presort and processing software. That question usually leads to other questions about printing and VDP software as well all of the time, cost and risk of doing mailing jobs. Add to those more questions about what’s in store regarding the USPS’ delayed Full Service Intelligent Mail Barcode program.



Fortunately, we have an answer. You can outsource all of your data merge and clean up, address list processing and print file creation work to us. You do what you do best: design, printing, finishing, etc. You simply send us mailing lists and artwork. We do all the hard stuff and deliver to you pre-addressed and pre-sorted, printer-ready VDP files imposed and ordered the way you want.

That means there is no software to buy, learn, update or renew or specials skills to learn. It also means you and your staff have more time to do important things such as selling, serving customers and all those things that make your business profitable. You also will likely also come to realize that by outsourcing you have gained a whole new set of capabilities from more data and data management services to all types of personalization and advanced VDP solutions.

Is it time for you to re-think your mailing process? If it is, give us a call.


Digital Formatting Services

1/03/2014

The Magic Bullet for Small Print Shops



When confronted by difficult or complex situations, it’s normal to look for easy solutions, painless cures and so-called “magic bullets”. Magic bullets supposedly work almost instantly, require no significant effort or investment and have no adverse effects. Small and quick printers need not search for magic bullets to improve their businesses…they can get them from any unicorn. Seriously, you can find magic bullets if you look in the right places.


Not-So Magic Bullets


Before telling you where to look, it’s important that we understand why so many supposed magic bullets have proven ineffective…why so many printers get so little out of the vast array of tools promoted by the print industry. Suppliers may argue to the contrary, but most magic bullets are too expensive, too complicated and/or require skills small printers don’t have and can’t readily acquire. Many magic bullets may work well for larger print shops with adequate financial and staff resources, but for small and quick printers they’re duds right out of the box. 


The website development magic bullet, for example, doesn’t work for many small printers because they don’t have the necessary skills of online marketing, copywriting, programming, search engine optimization, etc. Marketing services might seem like a viable magic bullet for small printers, but the websites (or lack of thereof) and online presence of many small and quick printers indicate this is likely to be another misfire. 


Many magic bullets such as QR codes, promotional items, email campaigns, signs and banners never left the gun for many small printers. Perhaps the classic case was the variable data printing magic bullet that ended up being nothing more than a very loud blank cartridge. Small printers bought VDP software by the truckload but were thwarted by the breadth of skills and extra software needed to create data-driven print files. 


What Are Magic Bullets?


All of this points out that magic bullets for small printers must be affordable, easy to use and sell and require minimal or no additional skills in order to be beneficial. See if you think the following three examples meet the criteria of magic bullets:


Magic Bullet #1 – DIY Mailings

You print pre-addressed postcards on your digital press using print files made from your customer’s design and address list. You cut, sort and drop off the job at the post office…done! You do all of this without buying any software, without studying the postal regulations, without cleaning up the customer’s address list, without filling out the USPS paperwork and without selling anything. If you know how to print, cut, count and the location of your post office, this is a potential magic bullet for you.


Magic Bullet #2 – Simple Personalization

Your customer needs tickets or forms which include unique numbering and a custom barcode. You send out the customer’s artwork and numbering/barcode requirements to a vendor who sends you printer-ready files, imposed the way you want, for your digital press. You print, cut and deliver the job without knowing anything about barcodes or creating them and without any new software or special skills. This fits the requirement of a magic bullet and you probably don’t even have to do any selling (customers usually don’t care how you things done). 


Magic Bullet #3 – Capturing VDP Opportunities

Your largest customer says his new marketing campaign requires mailing 20,000 self-mailers per month for about a year. He then says he needs to include some variable data such as image swapping, personalized salutations and the local agent’s contact details for each recipient. You simply say. “Send me your artwork and data and I’ll take care of it”. You contact your VDP print file vendor and forward him the customer’s material. Your vendor does all the data and address processing work and creates the VDP files for you to print. After printing and approving the proofs, you print, cut, sort and mail the jobs…month-after-month. Your biggest customer has become even bigger. You’ve done little more than find your vendor, take an order and do what you do best: printing and satisfying customers. Wouldn’t you call that a magic bullet? 


Look again at the three situations above and see how they fit the requirements for magic bullets: 

  • Easy to use (you outsource the data and print file work then you print and deliver)
  • Easy to sell (in many cases, selling isn’t necessary)
  • Minimal or no additional skills needed (any skills relate primarily to taking orders)
  • No upfront investment (services are pay-as-you-go)
  • Immediate application (you can start selling and using today)
  • You’ll have to trust us about the cost…but that’s a great reason to call



We aren’t unicorns but we do have plenty of magic bullets for you. Get yours and put them to work.
Phone: 888 977 4711 x134

9/25/2013

USPS = VDP



Maybe you missed the memo. Just in case, we’ll give you the message again:

"You can’t do variable data printing (VDP) unless you do mailing in-house! No mailing…no VDP!"

It should be obvious. Let’s say you use VDP to print a thousand postcards personalized with the recipients’ first names and the data and the amount of their last donation to the charity sending the postcards. How do you now put mailing addresses on those postcards after you’ve printed them? Send the postcards and the mailing list to the mail house and have them do it? Wrong! You don’t have a way to match each personalized postcard to right correct mailing address. It’s impossible to apply addresses to personalized pieces after they’ve been printed unless it’s done manually. 

When you use VDP to personalize printed pieces, the mailing addresses must be included on the pieces at the time the print files are created. In this way, the personalized pieces come out with the mailing addresses already on them. There’s no way to make a mistake addressing and no need to have the pieces addressed later. However, you end up with postcards ready to be mailed. What do you do?

Why not just mail them?

If the postcards have a mailing permit indicated on them, it’s near certainty someone has created a set of documentation for presentation at the Post Office to mail the postcards. All you need to do is to put the pieces in the proper mailing containers – available free at your local USPS location.

The bottom line…there’s no point in even considering doing variable data printing until you’ve figured out how to do VDP addressing and in-house mailing. Personalized pieces have to be accurately delivered to recipients and this is nearly always done via direct mail. The few cases of VDP that don’t require mailing are limited to things such as sequentially numbered forms, event tickets or giveaway pieces with tracking numbers or URLs.

When you're ready to do your in-house mailing and move on to VDP...give us a call. We're the experts at helping digital print shops grow.

8/24/2013

Dirty Little Secrets about Variable Data Printing




Secret #1 – 120 Billion

More than 120,000,000,000 pieces are printed in the U.S. each year using VDP. That’s about 400 pieces for every man, woman and child every year! What percentage of those do you produce?

Secret #2 - Software

Variable data printing requires a dozen pieces of software, or more. How many of these do you have and how many can you use?

Most VDP programs are add-on modules to graphics software such as Adobe Creative Suite. Several additional modules for special effects and imposing may also be required.
Fixing up data to for use in VDP may require six, eight or more pieces of software to:


  • Open and convert
  • Cleanse and de-dupe
  • Format and test
  • Correct upper/lower case, abbreviations, suffixes, prefixes, etc.
  • Sort and analyze
  • Enhance

Finally, address list presorting, NCOA, CASS, etc. requires at least one or two pieces of software.

Secret #3 - Presorting

The annual renewal for address list presorting and processing software can cost $3,000 or more. That requires a lot of mailing work to justify the cost when you include the cost of the time spent learning and using the software.

EDDM has reduced the amount of presorted direct mail work in many areas.

Secret #4 – Crossing Over

VDP isn’t just for printing or making fancy images…it’s a crossover technology between print and electronic media. The same data-driven processes used to create VDP print files can also create electronic documents such as personalized PDFs for emailing (also personalized). Moreover, VDP can be used to add security elements to printed or electronic documents, tickets and events.

Secret #5 - Easy

Any digital print shop can easily be in the VDP business without buying or learning any software. Outsourcing mailing list processing eliminates the annual renewal expense. Similarly, the creation of printer-ready VDP print files can be outsourced…leaving the print shop owner with nothing to do but print and deliver VDP jobs.

See how you can easily include new high-value products and services into your business…